Administration Coordinator Position at Save the Children

Save the Children is the foremost independent organization dedicated to improving the lives of children in need. With operations spanning over 120 countries, we are committed to saving children's lives, advocating for their rights, and helping them reach their full potential. In Nigeria, we are particularly focused on addressing critical issues such as the alarming rate of child mortality, widespread school absenteeism, and the impact of AIDS on vulnerable children and families.

We are currently seeking a qualified individual for the position of:

Job Title: Administration Coordinator

• Job Identification: 9098
• Location: Abuja
• Employment Type: Contract
• Contract Length: 2 years
• Grade: 3
• Team / Programme: Human Resource and Administration
• Job Category: Business Support
• Reports to: Administration Manager
• Staff Reporting to This Post: Admin Officers
• Role Dimensions: Coordination of administrative functions, report preparation, relationship management, and regular interaction with staff and vendors.

Child Safeguarding

Level 3: This role may involve regular contact with children or young people, and in overseas contexts, all positions are considered Level 3 due to the potential for unsupervised access to vulnerable individuals.

Role Purpose

The Administration Coordinator will oversee a range of administrative activities including event planning, travel arrangements, accommodation bookings, facility management, and general support to staff. This role ensures the effective operation of facilities, maintains a safe and efficient working environment, and implements sustainable management practices tailored to the SCI Nigeria context.

Scope of Role

• Report Writing and Budgeting: Prepare reports, manage budgets, and forecast cash flows.
• Travel and Event Coordination: Handle all travel arrangements and event logistics.
• Facility Management: Oversee office and accommodation facilities, ensuring compliance with standards and effective maintenance.

Key Areas of Accountability

1. Facility Management:

   • Supervise Admin Officers and ensure facilities meet security and safety standards.
   • Manage leased facilities and ensure compliance with agreements.
   • Ensure emergency preparedness with necessary equipment and materials.
   • Coordinate with relevant staff for compliance with immigration requirements.
   • Oversee utility services, maintain facilities, and handle repair requests.

2. Event Management:

   • Manage logistics for meetings, workshops, and conferences.
   • Coordinate with departments and service providers to ensure successful events.

3. Travel Management:

   • Handle travel arrangements, visas, and accommodation for staff and visitors.

   • Coordinate logistics such as airport transfers and hotel reservations.

4. Contract Management:

   • Supervise service contracts and framework agreements.
   • Ensure timely processing of third-party vendor payments.

5. Policy and Procedure Administration:

   • Assist in developing and updating administrative policies and procedures.
   • Monitor and ensure compliance with quality standards.

6. Staff Supervision and Development:

   • Lead the Administration team, provide guidance, and support professional development.
   • Implement performance management systems and strategies.

7. Other Responsibilities:

   • Provide administrative support to program teams.
   • Manage petty cash expenses and cover for absent staff as needed.
   • Assist with data gathering, analysis, and other tasks as assigned.

Working Contacts

• Internal: Administrative unit, relevant departments, Country Management teams.
• External: Government agencies, vendors, embassies.

Qualifications & Experience

• Education: Bachelor’s Degree or HND in Administration, Finance, or Social Sciences. Membership in a professional body is advantageous.
• Experience: At least 5 years of experience in administration, preferably with an international organization.
• Skills:
  • Proficiency in MS Excel and other computer software.
  • Strong communication and interpersonal skills.
  • Flexibility, independence, and teamwork abilities.
  • Experience in facility management and data analysis.

Behaviours (Values in Practice)

• Accountability: Demonstrates responsibility and holds others accountable.
• Ambition: Sets challenging goals, motivates others, and thinks strategically.
• Collaboration: Builds effective relationships, values diversity, and communicates openly.
• Creativity: Encourages innovative solutions and takes disciplined risks.
• Integrity: Acts with honesty and transparency.

How to Apply

Interested and qualified candidates should Click here to apply.

Application Deadline: 20th September, 2024 (2:33 PM).

Conclusion

Joining Save the Children as an Administration Coordinator offers a unique opportunity to contribute significantly to our mission of improving the lives of vulnerable children. This role is pivotal in ensuring the smooth operation of our administrative functions, supporting our dedicated staff, and managing essential facilities and events.

If you are a proactive, detail-oriented professional with a passion for making a difference, we encourage you to apply and be part of a team committed to creating lasting change for children in Nigeria.

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