Administrative Assistant Job at the International Organisation For Migration (IOM)

Established in 1951, the International Organization for Migration (IOM) is the foremost inter-governmental organization dedicated to facilitating orderly and humane migration. Collaborating closely with governmental, intergovernmental, and non-governmental partners, IOM aims to enhance the well-being of migrants and promote secure migration globally.

Job Title: Administrative Assistant

• SVN No: SVN2024.58
• Location: Benue, Nigeria
• IOM Classification: G4
• Type of Appointment: Special Short-Term Graded (SSTG), 6 months with possibility of extension
• Estimated Start Date: As soon as possible
• Organizational Unit: Resource Management Unit (RMU)

Core Functions / Responsibilities

• Arrange appointments, receive visitors, and handle telephone calls, ensuring efficient communication and response to inquiries.
• Provide comprehensive office, administrative, and logistical support for meetings, committees, and conferences.
• Proofread and format documents to ensure accuracy, grammar, punctuation, and adherence to established standards.
• Initiate administrative tasks using computerized financial, travel, and human resources systems.
• Coordinate travel arrangements, including bookings and preparation of travel documents for staff.
• Assist in the administrative processing of vacancy notices and consultants' contracts.
• Manage incoming mail and correspondence, ensuring timely distribution and follow-up on pending actions.
• Draft responses to routine correspondence and prepare complex documents and reports using word processing software.
• Perform additional tasks as assigned by the supervisor.

Requirements

Education:

• High School Diploma with four years of relevant experience; OR
• Bachelor’s Degree in Business Administration or related fields from an accredited institution with two years of relevant professional experience.

Experience:

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Email, Outlook).
• Strong attention to detail and ability to organize tasks systematically.
• Discreet, client-oriented, patient, and eager to learn new skills.
• Previous experience with international humanitarian organizations or multicultural settings is advantageous.

Languages:

• Fluency in English (oral and written) is required; working knowledge of the local language is desirable.

Skills:

• Knowledge of humanitarian contexts and understanding of UN and bilateral donor programs.
• Familiarity with IOM policies and procedures is advantageous.

Required Competencies

Values:

• Inclusion and respect for diversity.
• Integrity and transparency.
• Professionalism.

Core Competencies:

• Teamwork.
• Accountability.
• Communication.
• Delivering results.
• Managing and sharing knowledge.

How to Apply

Interested and qualified candidates should send their applications to HRNIGERIA@iom.int using the job title as the subject of the email. Applications should include:

• A cover letter not exceeding one page, specifying the motivation for application.
• A detailed Curriculum Vitae (CV) with functional email address and mobile numbers.

Application Deadline: 11th July 2024.

Note

• Applications without a cover letter will not be considered.
• This position is open exclusively to Nigerian nationals; only shortlisted candidates will be contacted.
• Candidates must reside within commuting distance of the duty station and be medically fit for appointment.
• Women meeting the qualifications are strongly encouraged to apply.

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