Established in 1951, the International Organization for Migration (IOM) is the foremost inter-governmental organization dedicated to facilitating orderly and humane migration. Collaborating closely with governmental, intergovernmental, and non-governmental partners, IOM aims to enhance the well-being of migrants and promote secure migration globally.
Job Title: Administrative Assistant
- SVN No: SVN2024.58
- Location: Benue, Nigeria
- IOM Classification: G4
- Type of Appointment: Special Short-Term Graded (SSTG), 6 months with possibility of extension
- Estimated Start Date: As soon as possible
- Organizational Unit: Resource Management Unit (RMU)
Core Functions / Responsibilities
- Arrange appointments, receive visitors, and handle telephone calls, ensuring efficient communication and response to inquiries.
- Provide comprehensive office, administrative, and logistical support for meetings, committees, and conferences.
- Proofread and format documents to ensure accuracy, grammar, punctuation, and adherence to established standards.
- Initiate administrative tasks using computerized financial, travel, and human resources systems.
- Coordinate travel arrangements, including bookings and preparation of travel documents for staff.
- Assist in the administrative processing of vacancy notices and consultants' contracts.
- Manage incoming mail and correspondence, ensuring timely distribution and follow-up on pending actions.
- Draft responses to routine correspondence and prepare complex documents and reports using word processing software.
- Perform additional tasks as assigned by the supervisor.
Requirements
Education:
- High School Diploma with four years of relevant experience; OR
- Bachelor’s Degree in Business Administration or related fields from an accredited institution with two years of relevant professional experience.
Experience:
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Email, Outlook).
- Strong attention to detail and ability to organize tasks systematically.
- Discreet, client-oriented, patient, and eager to learn new skills.
- Previous experience with international humanitarian organizations or multicultural settings is advantageous.
Languages:
- Fluency in English (oral and written) is required; working knowledge of the local language is desirable.
Skills:
- Knowledge of humanitarian contexts and understanding of UN and bilateral donor programs.
- Familiarity with IOM policies and procedures is advantageous.
Required Competencies
Values:
- Inclusion and respect for diversity.
- Integrity and transparency.
- Professionalism.
Core Competencies:
- Teamwork.
- Accountability.
- Communication.
- Delivering results.
- Managing and sharing knowledge.
How to Apply
Interested and qualified candidates should send their applications to HRNIGERIA@iom.int using the job title as the subject of the email. Applications should include:
- A cover letter not exceeding one page, specifying the motivation for application.
- A detailed Curriculum Vitae (CV) with functional email address and mobile numbers.
Application Deadline: 11th July 2024.
Note
- Applications without a cover letter will not be considered.
- This position is open exclusively to Nigerian nationals; only shortlisted candidates will be contacted.
- Candidates must reside within commuting distance of the duty station and be medically fit for appointment.
- Women meeting the qualifications are strongly encouraged to apply.
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