Administrative Manager Job at the International Rescue Committee

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. Operating in over 40 countries and 22 U.S. cities, the IRC restores safety, dignity, and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

We are recruiting to fill the position below:

Job Title: Administrative Manager
Job ID: req53332
Location: Gusau, Zamfara
Employment Type: Full Time
Sector: Administrative / General Office

Job Summary

The Administrative Manager is responsible for overseeing administrative and support services activities for IRC in the Northwest states of Nigeria, specifically in Katsina and Zamfara. This role ensures efficient management of office operations, facilities, and resources, supporting the field teams in achieving programmatic goals. The role also focuses on creating a user-friendly and conducive office environment for all staff.

Key Responsibilities

Office Management and Administrative Support

• Manage and supervise all administrative functions in the Northwest region.
• Provide administrative support to field teams, including office needs assessments, budget, purchase requests, and general office management.
• Coordinate with the Field Coordinator to address any administrative challenges and provide solutions.
• Ensure compliance with IRC policies and procedures.
• Develop and implement administrative systems to enhance efficiency.

Lease and Facility Management

• Oversee all NW lease agreements, including negotiating, executing, and maintaining lease agreements.
• Maintain accurate records of all lease agreements, including critical dates, payment schedules, and terms.
• Coordinate with IRC legal advisors to review lease documents and ensure they protect the organization's interests.
• Liaise with other departments to ensure leased properties are maintained in accordance with lease terms and organizational standards.

Travel Management

• Manage travel logistics for staff, including hotel bookings, and other related payments.
• Collaborate with the Supply Chain team, HASS, and other relevant sectors to ensure that hotels used by IRC meet required standards.
• Reconcile travel expenses between IRC and service providers and ensure timely payment processing.

MOUs and Government Registrations

• Provide support to maintain and update MOUs with state-level government agencies and partner organizations.
• Document and assist in engagements with state government officials as necessary, contributing to the IRC's federal registration/host-country agreement processes.

Reporting, Compliance, and Documentation

• Prepare and submit regular reports to the Field Coordinator and Senior Admin Manager.
• Maintain accurate records of all administrative activities and transactions and ensure proper documentation of official communications, reports, and other relevant documents.
• Ensure all administrative activities are compliant with local laws and IRC policies.

Staff Training and Development

• Train and mentor administrative staff to build capacity and improve performance.
• Conduct regular training sessions on IRC administrative policies and procedures.

Financial Administration

• Support the Admin FPs in maintaining petty cash and expense tracking.
• Assist in the preparation of budgets and purchase requests.
• Assist in processing payments and liquidations.

Key Working Relationships

• Position Reports to: Field Coordinator
• Technical Reporting: Senior Admin Manager
• Position directly supervises: Senior Admin Officer and Admin Officer
• Other Internal and/or External Contacts: IRC staff, Partner organizations, Hotels, various service providers, government ministries, etc.

Qualifications

• Bachelor’s degree in business or public administration, Management, or a related field. A Master’s degree in a similar field is an advantage.
• Proficient in Microsoft Office Suite.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Knowledge of local languages and context in Katsina and Zamfara is an advantage.
• Minimum of 5 years of experience in administrative management, preferably in a humanitarian or development setting. Holding a similar role or equivalent is preferable.
• Strong understanding of administrative systems and procedures.
• Excellent organizational and multitasking skills.

How to Apply

Interested and qualified candidates should Click here to apply

Conclusion

Joining the International Rescue Committee (IRC) as an Administrative Manager offers a unique opportunity to make a tangible impact in the lives of those affected by humanitarian crises. With a focus on efficient office management, support to field teams, and ensuring compliance with IRC policies, this role is crucial in helping IRC deliver lifesaving care and life-changing assistance.

If you have the skills and experience required and are passionate about contributing to meaningful humanitarian work, we encourage you to apply and be part of a dedicated team making a difference in Northwest Nigeria. Click the link to apply and start your journey with IRC today.

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