Immigration / Visa Officer Job Vacancy in a Multinational Oil and Gas Company

Maventeq Systems Limited is partnering with a multinational oil and gas company in Nigeria to recruit an Immigration / Visa Officer. This position is crucial for the management of expatriate visa and immigration services, ensuring compliance with Nigeria's immigration policies and regulations. The role requires a highly organized and detail-oriented professional with a strong understanding of visa processes, expatriate management, and immigration compliance.

Job Opportunity at Maventeq Systems Limited: Immigration / Visa Officer

Location: Lagos, Nigeria
Company: Maventeq Systems Limited – a leading provider of talent solutions for multinational organizations in the oil and gas industry.

Key Responsibilities

1. Immigration Facilities Management

   • Manage the entire visa process for new expatriates arriving in Nigeria.
   • Oversee the renewal of existing visas, residence permits, and business/tourist visas.
   • Facilitate the procurement of green cards and Nigerian passports for expatriates, Nigerian staff, and their dependents.

2. Expatriate Database Management

   • Maintain and update expatriate and family data using the Immigration tool.
   • Ensure the database is accurate and information is easily accessible.
   • Generate reports on expatriate-related immigration activities and services.

3. Immigration Support & Problem Resolution

   • Provide support in resolving immigration-related incidents at key locations like Murtala Muhammed International Airport (MMI) and LADOL Free Zone.
   • Proactively handle difficult situations to ensure smooth operational flow and compliance with Nigerian immigration laws.

4. Public Relations & Stakeholder Management

   • Build and maintain effective relationships with expatriates, dependents, local staff, and managers.
   • Ensure consistent and transparent communication with Nigerian immigration authorities, particularly those in Port Harcourt, to maintain effective working relationships and ensure efficient services.

5. Reporting and Documentation

   • Prepare detailed weekly, monthly, and annual reports on immigration activities.
   • Ensure all documentation related to expatriates, visas, and immigration processes is properly managed and compliant with legal standards.

6. Visa Services & Embassy Liaison

   • Regularly liaise with embassies to stay informed about visa requirements and policy changes.
   • Update visa requirements in HR Direct and assist Nigerian staff and dependents in obtaining valid Nigerian passports.
   • Manage the visa administration process, including collating, reviewing, submitting, and picking up documents from embassies and visa processing centers.
   • Oversee the processing of travel health insurance policies for expatriates.

7. Cost Efficiency & Compliance

   • Monitor and ensure that all immigration-related processes align with the company’s cost-efficiency strategies.
   • Collaborate with the finance team to ensure smooth reimbursements and compliance with financial policies.

8. Additional Responsibilities

   • Assist in the Biometric Data Capture process for expatriates at the NCDMB office in Yenagoa.
   • Stay updated on changes in Nigerian immigration laws and policies.
   • Perform other duties as assigned by the management team.

Key Accountabilities

• Full responsibility for immigration and visa services for all expatriates and national staff members.
• Ensure compliance with Nigerian immigration regulations, including securing CERPAC or green cards and extended stay business visas.
• Maintain strong, cooperative relationships with Nigerian government parastatals to facilitate efficient immigration processes.
• Ensure expatriate compliance with Nigerian immigration rules and policies, minimizing any legal or operational risks.

Required Qualifications and Experience

• A degree in a relevant field (Social Sciences preferred).
• Minimum of 5 years of relevant experience in immigration, visa services, or expatriate management.
• Solid understanding of human resources policies and procedures.
• High level of integrity, analytical skills, and attention to detail.
• Proficiency in Microsoft Office tools and familiarity with data management and process tools (e.g., HR Direct, SAP, STAR).
• Knowledge of French is an added advantage.
• Excellent interpersonal skills and the ability to build effective relationships.
• Ability to work under pressure and with minimal supervision in a team environment.

How to Apply

Interested and qualified candidates are invited to send their CV to careers@maventeqsystems.com. Please include the job title in the subject line of the email.

Application Deadline: December 5, 2024.

Note: Only candidates who meet the job requirements will be contacted for further steps in the recruitment process.

Conclusion

This is an excellent opportunity for an experienced immigration professional to join a prominent multinational oil and gas company. The successful candidate will play a key role in ensuring the efficient management of expatriate immigration processes, fostering strong relationships with stakeholders, and contributing to the company’s overall operational success in Nigeria.