Maventeq Systems Limited is partnering with a multinational oil and gas company in Nigeria to recruit an Immigration / Visa Officer. This position is crucial for the management of expatriate visa and immigration services, ensuring compliance with Nigeria's immigration policies and regulations. The role requires a highly organized and detail-oriented professional with a strong understanding of visa processes, expatriate management, and immigration compliance.
Job Opportunity at Maventeq Systems Limited: Immigration / Visa Officer
Location: Lagos, Nigeria
Company: Maventeq Systems Limited – a leading provider of talent solutions for multinational organizations in the oil and gas industry.
Key Responsibilities
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Immigration Facilities Management
- Manage the entire visa process for new expatriates arriving in Nigeria.
- Oversee the renewal of existing visas, residence permits, and business/tourist visas.
- Facilitate the procurement of green cards and Nigerian passports for expatriates, Nigerian staff, and their dependents.
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Expatriate Database Management
- Maintain and update expatriate and family data using the Immigration tool.
- Ensure the database is accurate and information is easily accessible.
- Generate reports on expatriate-related immigration activities and services.
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Immigration Support & Problem Resolution
- Provide support in resolving immigration-related incidents at key locations like Murtala Muhammed International Airport (MMI) and LADOL Free Zone.
- Proactively handle difficult situations to ensure smooth operational flow and compliance with Nigerian immigration laws.
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Public Relations & Stakeholder Management
- Build and maintain effective relationships with expatriates, dependents, local staff, and managers.
- Ensure consistent and transparent communication with Nigerian immigration authorities, particularly those in Port Harcourt, to maintain effective working relationships and ensure efficient services.
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Reporting and Documentation
- Prepare detailed weekly, monthly, and annual reports on immigration activities.
- Ensure all documentation related to expatriates, visas, and immigration processes is properly managed and compliant with legal standards.
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Visa Services & Embassy Liaison
- Regularly liaise with embassies to stay informed about visa requirements and policy changes.
- Update visa requirements in HR Direct and assist Nigerian staff and dependents in obtaining valid Nigerian passports.
- Manage the visa administration process, including collating, reviewing, submitting, and picking up documents from embassies and visa processing centers.
- Oversee the processing of travel health insurance policies for expatriates.
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Cost Efficiency & Compliance
- Monitor and ensure that all immigration-related processes align with the company’s cost-efficiency strategies.
- Collaborate with the finance team to ensure smooth reimbursements and compliance with financial policies.
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Additional Responsibilities
- Assist in the Biometric Data Capture process for expatriates at the NCDMB office in Yenagoa.
- Stay updated on changes in Nigerian immigration laws and policies.
- Perform other duties as assigned by the management team.
Key Accountabilities
- Full responsibility for immigration and visa services for all expatriates and national staff members.
- Ensure compliance with Nigerian immigration regulations, including securing CERPAC or green cards and extended stay business visas.
- Maintain strong, cooperative relationships with Nigerian government parastatals to facilitate efficient immigration processes.
- Ensure expatriate compliance with Nigerian immigration rules and policies, minimizing any legal or operational risks.
Required Qualifications and Experience
- A degree in a relevant field (Social Sciences preferred).
- Minimum of 5 years of relevant experience in immigration, visa services, or expatriate management.
- Solid understanding of human resources policies and procedures.
- High level of integrity, analytical skills, and attention to detail.
- Proficiency in Microsoft Office tools and familiarity with data management and process tools (e.g., HR Direct, SAP, STAR).
- Knowledge of French is an added advantage.
- Excellent interpersonal skills and the ability to build effective relationships.
- Ability to work under pressure and with minimal supervision in a team environment.
How to Apply
Interested and qualified candidates are invited to send their CV to careers@maventeqsystems.com. Please include the job title in the subject line of the email.
Application Deadline: December 5, 2024.
Note: Only candidates who meet the job requirements will be contacted for further steps in the recruitment process.
Conclusion
This is an excellent opportunity for an experienced immigration professional to join a prominent multinational oil and gas company. The successful candidate will play a key role in ensuring the efficient management of expatriate immigration processes, fostering strong relationships with stakeholders, and contributing to the company’s overall operational success in Nigeria.
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