TECO Limited - TECO, which stands for Total Engineering Concept, provides engineering solutions to companies across various industries nationwide. As a leading supplier of engineering systems in Nigeria, TECO is dedicated to the success of its customers' businesses. Established in March 1980, TECO remains focused on offering technical and engineering solutions for the development of industries in Nigeria.
We are recruiting to fill the position below:
Job Title: Personal Assistant to the Chief Executive
Location: Lagos
Employment Type: Full-time
Job Summary
The Personal Assistant (PA) to the Chief Executive (CE) provides high-level administrative support and ensures the efficient operation of the CE’s office. This role involves managing the CE's schedule, handling correspondence, coordinating meetings, and serving as a liaison between the CE and internal and external stakeholders.
Key Responsibilities
Administrative Support:
- Manage the CE’s calendar, schedule appointments, and coordinate meetings and conferences.
- Handle all correspondence, including emails, phone calls, and written communications on behalf of the CE.
- Prepare and edit reports, presentations, and other documents as required.
Meeting Coordination:
- Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Ensure all necessary materials and information are available for meetings.
- Liaise with internal and external stakeholders to ensure effective communication and coordination.
Office Management:
- Ensure the CE's office operates efficiently, maintaining an organized and professional environment.
- Manage office supplies and equipment, ensuring they are well-stocked and in good condition.
- Assist in the preparation and organization of corporate events and functions.
Project Assistance:
- Assist the CE in managing and executing special projects and initiatives.
- Conduct research and gather information to support decision-making processes.
- Track project timelines and deliverables, ensuring deadlines are met.
Travel and Logistics:
- Arrange travel itineraries, accommodation, and transportation for the CE.
- Prepare travel expense reports and manage reimbursement processes.
- Ensure all travel arrangements are seamless and cost-effective.
Communication and Liaison:
- Serve as the primary point of contact for internal and external stakeholders on matters related to the CE.
- Build and maintain strong relationships with key stakeholders to facilitate communication and collaboration.
- Handle confidential and sensitive information with discretion and professionalism.
Qualifications
- Bachelor’s Degree in Business Administration, Management, or a related field.
- 3 - 5 years of experience as a Personal Assistant or Executive Assistant, preferably.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and handle multiple tasks simultaneously.
- High level of discretion and confidentiality.
- Strong organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent communication and interpersonal skills.
Key Competencies
- Organizational skills
- Professionalism and discretion
- Flexibility and adaptability
- Communication skills
- Attention to detail
- Problem-solving skills
How to Apply
Interested and qualified candidates should send their CV to: hr@tecogroupng.com using the Job Title as the subject of the mail.
Application Deadline: 31st August, 2024.
For more information about our engineering solutions and services, visit TECO Limited.
Conclusion
At TECO Limited, we are committed to driving innovation and excellence in engineering solutions across Nigeria. As we seek a skilled and dedicated Personal Assistant to support our Chief Executive, we invite motivated individuals to join our dynamic team in Lagos. This role offers a unique opportunity to contribute to our mission while working in a supportive and professional environment.
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