Office practices form the cornerstone of efficient workflows, seamless communication, and professional conduct within organizations. Here's a breakdown of past NABTEB Office Practice questions designed to bolster your exam readiness:
NABTEB Office Practice Questions
(1a) Define office machines
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(b) How do office machines enhance workplace efficiency and effectiveness?
(2a) Define Credit Transfer
(b) What are the key payment methods in banking?
(3a) What is a Computer?
(b) List five uses of a computer.
(4a) What are the various postal services and systems businesses?
(b) Explain each of the postal services
(5a) What is Record Keeping?
(b) What is the importance of Record Keeping?
Answers for NABTEB Office Practice Questions
Here are the answers:
Answer 1
(1a) Office machines are mechanical and electronic devices that aid office work.
(b) (i) To save labor: Properly designed office machine saves labor. Machines work faster than men.
(ii) To save time: The speed of official work is increased with the help of machines.
(iii) To provide accuracy: It increases accuracy in all types of work, reduces error, and fatigue, and helps with supervision
(iv) To reduce the chance of fraud: Machines help to check for fraudulent activities.s.
(v) To retrieve monotony of work: Repetitive works are monotonous. Office machines help in retrieving the monotony of the employees.
(vi) To improve the quality of work: Office machines help to maintain the neatness, accuracy, and quality of work done.
Answer 2
(2a) Credit transfer refers to a directive from a customer (the originator or payer) to their bank or payment service provider, instructing the transfer of a specific amount of money to another account (the beneficiary or payee).
(b) (i) Bank draft: This is a safe means of payment. It is used by a debtor when his creditor is not willing to accept a personal cheque.
(ii) Direct debit: Creditors have authorization to directly debit a customer’s bank account at regular intervals.
(iii) Cheque: A cheque is a printed form where you specify the amount of money and the payee to whom it is intended for payment.
(iv) Standing order: This is an instruction by an account holder to the bank to pay a certain sum of money on his behalf at regular intervals to a named person or organization.
(v) Money order: A printed order for payment of a specified sum, issued by a bank or post office.
Answer 3
(5a) A computer is an electronic device created to receive, store, and process data, execute specified mathematical and logical operations rapidly, and present the outcomes of these operations.
(b) (i) Businesses use computers for marketing goods.
(ii) Businesses use computers to create business documents.
(iii) Businesses use computers for communicating.
(iv) Businesses use computers for accounting.
(v) People use computers for educational purposes and business research.
Answer 4
(4a) (i) Ordinary letters
(ii) Parcel Post
(iii) Licensing of Franking Machine
(iv) Business Reply System
(v) Recorded Delivery
(b) (i) Ordinary letters: These could be formal or informal letters written by individuals or organizations. Before delivering these letters, one must affix stamps to them.
(ii) Parcel Post: NIPOST facilitates the sending of items, gifts, or parcels from one person to another.
(iii) Licensing of Franking Machine: Organizations with a large customer base use this machine to facilitate the sending of bulk mail.
(iv) Business Reply System: This service enables companies to send correspondences to clients and receive their replies without these clients paying any cost of postage.
(v) Recorded Delivery: NIPOST provides this service to give the sender evidence that a mailed letter has been delivered.
Answer 5
(3a) Record keeping is the activity or occupation of keeping records or accounts.
It also involved the activity of organizing and storing all the documents, files, invoices, etc. relating to a company’s or organization’s activities.
(b) (i) Maintaining well-organized records can result in tax savings as they serve as reminders of an individual’s deductible expenses and credits.
(ii) Keeping records helps to determine an accurate picture of your business operations.
(iii) Good records can help verify all income and business expenses for tax audit purposes.
Success in NABTEB Office Practice exams requires more than just memorizing information; it involves not only understanding office practices but also applying them.
Simply knowing the content is not sufficient; the key to avoiding failure lies in the ability to apply these practices in practical scenarios during the examination.
Success in NABTEB Office Practice exams hinges not solely on rote memorization but on practical application of office practices. Mastery entails not just understanding concepts but also applying them adeptly in exam scenarios. Prepare thoroughly to excel!
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