Maventeq Systems Limited, a leading recruitment agency, is partnering with a multinational oil and gas company in Nigeria to fill multiple openings for the position of Secretary. This role is available in two major locations: Lagos and Port Harcourt, Rivers. The company is seeking highly qualified candidates to fill a total of 10 openings. If you have a passion for administrative support and are looking to join a dynamic team, this opportunity could be a perfect fit.
Job Title: Secretary
Locations: Lagos and Port Harcourt, Rivers
Number of Openings: 10 (7 in Lagos, 3 in Port Harcourt)
Application Deadline: December 6, 2024
Job Responsibilities
1. Schedule and Calendar Management
The Secretary will be responsible for managing the calendar and schedule of the assigned GM+ or principal. Key duties include:
- Coordinating divisional meetings, whether strategic, weekly, or quarterly, and ensuring that meeting minutes are circulated.
- Collaborating with other HR Secretaries across different divisions to ensure smooth operations.
- Monitoring the annual leave and scheduled absences of divisional personnel.
2. Record Keeping and Documentation
This position requires a high level of organization and attention to detail. The Secretary will:
- Ensure quality control in the handling and storage of documents.
- Follow up with relevant departments for document approvals and request validations.
- Maintain an up-to-date Chrono register to track all records.
3. Logistics and Travel Support
The Secretary will provide logistical support by:
- Coordinating travel arrangements for GM+ and their team.
- Raising and following up on mission order requests for the team.
- Organizing other logistics as required for the team’s operations.
4. Memo and Report Preparation
The role also involves preparing essential documentation:
- Drafting and ensuring timely publication of memos through the Communications team.
- Handling all divisional correspondence, including the distribution of letters and gifts.
- Preparing and communicating Delegation of Authority (DoA) announcements.
- Writing letters and reports related to the division’s activities for external stakeholders.
5. Administrative Support
The Secretary will provide vital administrative assistance, including:
- Managing divisional stationery and office consumables.
- Assisting in the preparation and submission of SPRs (Standard Purchase Requests) for the team.
- Performing any other duties as assigned by senior management.
Key Accountabilities
- Responsible for managing the agenda and evolving priorities of GM+.
- Handling all incoming and outgoing correspondence for the division.
- Providing comprehensive administrative, logistical, and secretarial support for the team.
Qualifications and Experience
To qualify for this position, candidates should meet the following criteria:
- Education: HND or BSc in Secretarial Studies, Administration, or Management Science.
- Experience:
- 1-2 years of experience for a general secretary role.
- 3-5 years of experience for those applying to work directly with GM+.
- Skills: Proficiency in Microsoft Office tools is essential.
Location Breakdown
- Lagos: 7 Openings
- Port Harcourt: 3 Openings
How to Apply
Interested and qualified candidates should send their CVs to careers@maventeqsystems.com. Please use the job title as the subject of the email.
Note
Only candidates who meet the job requirements will be contacted for further evaluation.
Conclusion
All applications must be submitted by December 6, 2024. Don’t miss your chance to join a reputable multinational oil and gas company in a vital support role!
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