Support and Documentation Officer Job Opening at Benmaris Limited

Benmaris Limited is a fully Nigerian-owned company that has been a prominent player in the fields of manpower provision, financial consulting, and general contracting since its inception in 2007. Over the years, Benmaris has excelled in various sectors, including Facilities Management, Procurement and Supply Services, Project Management, Building Construction, and Design and Build Solutions. The company’s rich history of undertaking challenging projects has enabled it to accumulate extensive expertise, technical skills, and industry experience.

In line with its growth and expansion, Benmaris Limited is looking to hire dedicated professionals to join its team. Below is the exciting opportunity available:

Job Title: Support and Documentation Officer

Location: Port Harcourt, Rivers
Employment Type: Full Time

Job Overview

As a Support and Documentation Officer at Benmaris Limited, you will play a key role in ensuring smooth and efficient operations in the areas of freight forwarding, local clearing, and import documentation. This position involves extensive liaising with both local and international partners, processing of invoices, managing important documentation, and supporting various departmental functions to enhance operational efficiency.

Key Responsibilities

• NAFDAC Permits & Approvals
  Liaise with public institutions to secure NAFDAC permits and approvals for imports. Advise users on the availability of relevant import permits and process permit requests.

• Invoice and Freight Management
  Follow up on freight forwarding and local clearing agents’ invoices. Pre-vet these invoices before submitting them to the Finance and Accounts department for processing using web cycle invoice processing tools.

• Service Quality & Meetings
  Participate in service quality meetings with foreign freight forwarding agents and local clearing agents. Address issues related to Transit operations in meetings with local clearing agents.

• Reporting & Documentation
  Prepare and submit various monthly and quarterly reports, including the CP3 report, cost savings report, ABS report, and freight cost reports. Additionally, you will ensure adequate record-keeping of invoices, container deposit refunds, and NAFDAC-related documentation.

• Purchase Orders & CFT Preparation
  Create purchase orders on E-transit and take part in the preparation of Call-for-Tender (CFT) for freight forwarding and local clearing agents. Participate in post-CFT negotiations as required.

• Container Deposit & Refund Management
  Recover container deposit refunds from local clearing agents and transmit the cheques to the Finance & Accounts department for processing.

• Freight Cost Estimates
  Prepare sea/air freight cost estimates to advise management in granting approval for changes in transport modes. Also, provide estimates when requested by buyers to assist in the purchasing decision-making process.

• Weekly & Monthly Reporting
  Prepare departmental weekly reports and a monthly dashboard to align with company goals and policies.

• Additional Responsibilities
  Assist with other service functions or activities assigned by the department manager.

Job Requirements

To be considered for this role, candidates must meet the following criteria:

• A minimum of 5 years of experience in shipping activities.
• Proficiency in SAP, MS Excel, and MS Word.
• A graduate degree in Management, Social Sciences, or a related field.

How to Apply

Interested and qualified candidates are encouraged to apply by clicking here.

Application Deadline: 13th December, 2024.

Conclusion

At Benmaris Limited, we offer a dynamic and supportive work environment, where you can contribute meaningfully to the company’s continued growth and success. This is an excellent opportunity to enhance your career with a company that values innovation, teamwork, and professional development. Apply today and become a part of our forward-thinking team!

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