SPIE Oil & Gas Services, a key part of the SPIE Group, offers comprehensive services to some of the world’s largest oil and gas companies. With a strong presence in 25 countries across Africa, the Middle East, and Asia-Pacific, SPIE Oil & Gas Services is committed to delivering innovative solutions that meet the evolving demands of the energy sector. As a leader in the industry, SPIE continues to grow rapidly, thanks to the dedication and expertise of its 4,000 employees.
Our Success and Commitment to Employee Development
SPIE Oil & Gas Services has experienced impressive growth in recent years, with our turnover more than doubling, driven by the hard work and dedication of our talented team. We prioritize training, employee recognition, and creating genuine opportunities for career development. To support our continued expansion, SPIE Oil & Gas Services is always looking for exceptional individuals to join our team.
Current Job Opening: Support & Documentation Officer
We are currently recruiting for the position of Support & Documentation Officer in Port Harcourt, Rivers. This full-time role will play a crucial part in ensuring the smooth operation of our logistics and transit services.
Job Details:
- Position: Support & Documentation Officer
- Job Reference: 2024-36814
- Location: Port Harcourt, Rivers
- Employment Type: Full-time
Key Responsibilities
The Support & Documentation Officer will be responsible for the following tasks:
- Liaison with Public Institutions: Coordinate with NAFDAC and other public institutions to secure necessary permits and approvals for imports.
- Permit Management: Advise internal users on the availability of relevant import permits and process permit requests in a timely manner.
- Invoice Management: Oversee freight forwarding and local clearing agents' invoices, ensuring pre-vetting before submission to the Finance and Accounts department.
- Invoice Processing: Utilize the web cycle invoice processing tool to ensure proper processing of invoices from agents.
- Service Quality Participation: Attend meetings with foreign freight forwarding agents and local clearing agents to discuss service quality and operational improvements.
- Transit Operations: Collaborate with local clearing agents on issues and policies affecting transit operations.
- Contract Management: Assist in the preparation and negotiation of Call-off contracts for freight forwarding and local clearing agents.
- Reporting: Prepare various reports, including departmental weekly reports, monthly dashboards, quarterly and yearly freight cost reports, and cost savings reports.
- Documentation: Ensure proper record-keeping of invoices, container deposit refunds, and NAFDAC-related documents.
- Purchase Orders: Create and manage purchase orders via the E-transit system.
- Container Refunds: Coordinate the recovery and transmission of container deposit refunds to the Finance & Accounts department.
- Cost Estimates: Prepare sea/air freight cost estimates to advise management on changes in transport modes and assist in purchasing decision-making processes.
- Meeting Participation: Participate in ABS 13-1 duet meetings and other departmental meetings as required.
- Additional Tasks: Support other departmental activities or services assigned by the manager.
Required Profile
The ideal candidate will meet the following qualifications:
- Experience: Minimum of 5 years' experience in shipping and logistics activities.
- Skills: Basic knowledge of SAP, MS Excel, and MS Word.
- Educational Background: A graduate degree in Management or Social Sciences.
Why Join SPIE Oil & Gas Services?
SPIE Oil & Gas Services is a global leader in the oil and gas industry, offering a dynamic and supportive work environment. As part of our team, you will have the opportunity to work alongside talented professionals in a company committed to innovation and continuous improvement. We provide our employees with excellent training programs, career development opportunities, and a culture of recognition.
How to Apply
If you are interested in this exciting opportunity, please click the link below to apply and become part of our growing team.
Conclusion
At SPIE Oil & Gas Services, we are dedicated to building a team of skilled professionals who can drive our continued success. If you are passionate about logistics and shipping, and have the required experience and skills, we encourage you to apply for the Support & Documentation Officer position. Join us today and help shape the future of the oil and gas industry.
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